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Purchasing Director

Job Title: Director, Purchasing

FLSA Status: Exempt

 

Job Duties

  • Estimate and Scope of Work Preparation:
    • Preparation of all estimates of construction hard costs to be used for land acquisition purposes and to obtain bids after the land has been purchased.
    • Compile and ensure the accuracy of all Scopes of Work as well specifications.
  • The Bid Process:
    • Direct the bidding, negotiating and awarding contracts for all Options/Directs for production home and establish accurate Scopes of Work.
    • Ensure all bid information is assessed using the QSDP (Quality, Service, Delivery and Price) parameters.
    • Assist in making final selections based upon bids obtained.
  • Start Work Orders:
    • Oversee the creation of detailed and accurate start work orders. 
    • Ensure the accurate and timely issuance of all start work orders and change orders.
    • Oversee answering questions or addressing problems from trade contractors and suppliers.
    • Provide input on the feasibility of approving late change orders and option   requests made after cut off dates. 
    • Oversee the production and distribution of any additional start work orders for   late changes to vendors and trade contractors.
  • Trade Contractor and Supplier Hiring:
    • Oversee the building of a balanced vendor base for all functions.
    • Ensure the hiring of all trade contractors and suppliers is in accordance with   established guidelines.
    • Negotiate prices with trade contractors and suppliers.
    • Oversee the trade contractor and supplier rating process and solicit feedback from team members on performance.
    • Ensure all trade contractors are supplied with accurate, up-to-date Scopes of Work.
    • Monitor and maintain all trade contractor and supplier contracts and pricing and   ensure they are locked in for the designated period of time.
    • Oversee the establishment of preferred national account programs where appropriate.
  • Variances and Cost Control:
    • Monitor and resolve cost variances which are the result of construction problems. 
    • Oversee all on-site/off-site budgets and cost analyses in an effort to reduce costs by reviewing plan and specification refinements.
    • As required, establish prices for all standard and custom homeowner option requests to ensure targeted profit margins are maintained.
    • Research and analyze all potential new products or construction procedures in an effort to improve profitability.
    • Monitor job costs on a monthly basis through review of Job Cost Reports.
  • Plan Development and Maintenance:
    • Research new and innovative products and develop new specifications to appeal to the high-end buyer.
    • Evaluate the cost effectiveness of existing plans and make revisions as necessary.
    • In conjunction with sales and marketing, solicit input from a variety of sources, evaluate the marketability of existing specifications and make revisions as necessary.
    • On a monthly basis, review budget information submitted by team members and take action as necessary to achieve desired results.
    • In conjunction with sales and marketing, update existing option information and integrate new options into the sales program.
    • Provide input in value engineering and cost reduction processes.
    • Regularly maintain all project specifications and plan redlines.
  • Team Management and Leadership:
    • Help to recruit and select well-qualified, high potential team members for The New Home Company as positions open.
    • Handle any subcontractor performance problems in accordance with established policy.
    • Effectively delegate problem solving and decision making authority to the appropriate department team members and follow-up to ensure satisfactory outcomes are achieved.
    • Strive to achieve a high level of job satisfaction for all team members and create a motivational environment for each team members.
    • Provide leadership to team members by modeling the company values, vision and operating principles.
  • General Duties:
    • Make recommendations and assist in the selection of all standard specifications.
    • Oversee the effective operation of the in-house or out-of-house design selection center.
    • Provide support to the accounts payable team members when questions or concerns arise regarding conflicting invoice and start work order amounts.
    • Develop and provide management reports as required by the President.
    • Handle any breaches of contract by trade contractors.

Position Qualifications:

  • Undergraduate college degree, preferably in business.
  • Minimum of 10 years onsite and offsite purchasing experience in residential construction as well as knowledge of basic field construction methods and processes.  Experience in high-end luxury housing projects is preferred.
  • Ability to communicate effectively both verbally and in writing.
  • Must have a thorough understanding of construction drawings and contracts.
  • Must have excellent negotiating skills and a strong belief in fair business practices.
  • Must have well developed computer skills with experience in Windows, Word, and Excel preferred.
  • Must be detail-oriented, organized and possess strong analytical skills.
  • Ability to commute to and conduct tours of various job sites.
  • Love of learning and a desire for personal growth are essential.
  • Ability to perform the essential functions of the job in accordance with corporate requirements and professional business practices.

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Similarly, the work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Activities:

  • Bending
  • Lifting from 1-15 lbs
  • Reaching
  • Seeing
  • Hearing
  • Repetitive Motion (i.e. Gripping)
  • Typing
  • Talking

Environmental Factors:

  • Normal Office
  • Low to Moderate Noise Level (Corporate/Sales Office Environment) 

 

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