View Our Website View All Jobs

Options Purchasing Coordinator

Position Job Title: Options Purchasing Coordinator
FLSA Status: Hourly Non-Exempt 

Position Summary:   
To maintain accurate, up-to-date option information, manage purchase orders, and provide clerical support to the Purchasing and Operations disciplines.

Job Duties:

  • Information Management:
    • Generate and maintain all options purchase orders and vendor notices.
    • Assist in the building of the Options Catalog in the online option program (Studio Chateau) and builder accounting system (Newstar)
    • Maintain catalogs with current costs, sales prices and model numbers by project.
    • Process Design Studio options orders in builder accounting system including custom options.
    • Process subcontract costs in builder accounting system including custom options.
    • Reconcile each lot for option revenue and cost by option product code between online option program and builder accounting system.
    • Process all design invoices to ensure builder accounting system PO is attached as well as proper lien release prior to approval and submission for payment to Accounting.
    • Prepare and maintain a summary option status and cut-offs by project and lot.
    • Ensure custom flooring options and related costs are input into builder accounting system in a timely fashion.
    • Review accuracy of Gross Margin report by product and discuss with Purchasing Manager any negative margins or concessions.
    • Assist with design and testing of option reports in builder accounting software.
    • Trouble-shoot option issues that arise in online option program and builder accounting software.
    • Communication between onsite designers (including landscape), trade partners, and site managers.
    • Assist Options Purchasing Agent with projects related to options as needed.
  • General Administrative Duties:
    • Compose and type routine correspondence, including letters, contracts, addenda, purchase orders and change orders.
    • Provide leadership to team members by modeling the company values, vision and operating principles.
    • Assist A/P and Trade Partners with billing issues.
    • File documents as necessary.

Position Qualifications

  • Homebuilding industry experience required preferably in purchasing with exposure to options
  • Bachelor's degree preferred
  • Must be detail-oriented, organized and follow tasks through to completion.
  • Able to manage time wisely and work within deadlines.
  • Strong written and verbal communication skills.
  • Flexible, able to anticipate, prioritize and multi-task.
  • Intermediate experience in Windows, Word, Excel, and Access preferred.
  • Ability to type at least 45 wpm.
  • Ability to operate 10-key by touch.
  • Capable of working independently and as part of a small, tightly knit team.
Read More

Apply for this position

Apply with Indeed
Attach resume as .pdf, .doc, or .docx (limit 2MB) or Paste resume

Paste your resume here or Attach resume file

To comply with government Equal Employment Opportunity / Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Invitation for Job Applicants to Self-Identify as a U.S. Veteran
  • A “disabled veteran” is one of the following:
    • a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or
    • a person who was discharged or released from active duty because of a service-connected disability.
  • A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.
  • An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.
  • An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Veteran status

Voluntary Self-Identification of Disability
Voluntary Self-Identification of Disability Form CC-305
OMB Control Number 1250-0005
Expires 1/31/2020
Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities.i To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Please check one of the boxes below:

You must enter your name and date
Your Name Today's Date
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

iSection 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.