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Administrative Assistant (Temporary Position)

General Administrative Duties:

  • Provide administrative support to Marketing, Escrow, People, Accounts Payable and Purchasing departments.
  • Duties are directed by the head of each department and may include:  
  • Maintaining department filing including scanning and electronic filing
  • Completing Purchase Orders
  • Invoice coding and approval management
  • Interfacing with Accounts Payable
  • Occasional preparation of correspondence, mail, travel arrangements, expense reports, and meeting schedules
  • Assist other disciplines with administrative duties as requested.

General Reception Duties and Responsibilities:

  • Provide back-up coverage to the Receptionist
  • Greet guests
  • Process mail, faxes, photocopies, FedEx, courier service and other communication.
  • Manage/Maintain office appearance and operations.
  • Manage/Maintain conference room schedule, conference calls, preparing conference for computer presentations.
  • Manage/Maintain kitchen supplies and appearance, stocking beverages, snacks, running dishwasher and refrigerator
  • Assist with processing Purchase Orders for G&A.

Position Qualifications

Education

  • High School diploma or equivalent required

Experience & Skills

  • Proficiency in handling multiple tasks and priorities.
  • Ability to work cooperatively with a variety of personality types.
  • Excellent written and verbal communication skills.
  • Must possess superior secretarial and organizational skills.
  • Ability to work with minimal supervision.
  • Proficient in Microsoft suite package.

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Similarly, the work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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