Project Management Coordinator (Homebuilding)

New Home Co. is a new generation homebuilder focused on the design, construction and sale of innovative and consumer-driven homes in major metropolitan areas in Arizona, California, Colorado, Oregon, Texas, and Washington. NEW HOME was named 2019 Builder of the Year by Professional Builder and is a multi-year recipient of "The Eliant" for Best Overall Customer Experience in the multi-divisional builder segment.

At New Home Co., we believe that PEOPLE matter. The strength of our homes is built upon a foundation of focused, energized, visionary and dedicated team members. Our goal is to provide a workplace that supports you in doing the best work of your life. 

Check out NWHM's 2023 Corporate Sustainability Report 

Position Job Title: Project Management Coordinator

FLSA Status: Hourly Non-Exempt

Position Summary   
This position provides support to the Project Management department with agency coordination and permitting of consultant plans, Department of Real Estate coordination, preparing and maintaining department efficiencies and general administrative duties.


Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Submittal of check requests and tracking with Finance for payment of agency fees
• Submittal of bond requests, release letters and ensuring accuracy of report information
• Support Project Managers with Department of Real Estate (DRE) submissions, coordination with Legal and SRP’s, routing of community documents for signature, distribution of Public Reports to Sales and maintenance of DRE files
• Support Project Managers with submittal of documents to 3^rd party reviewer for Fannie Mae & Freddie Mac condo approval
• Support Project Managers with distribution and management of ShareFile Plan Sharing system for Trades and Construction
• Assist in the management of contracts and purchase orders with the Division Contract Administrators ensuring timely completion and proper filing in Project files
• Maintain and track Department files electronic and physical files
• Create meeting notice and coordinate schedules
• Generate and maintain various tracking reports, action items, spreadsheets
• Generate and maintain meeting notes and action items
• Compose and prepare transmittals and memorandum
• Department Notary Public

• High school diploma or equivalent required; College degree preferred.
• A minimum of two years' experience in a similar professional environment assisting a senior level Executive; Homebuilding industry experience preferred
• Newstar Software experience a plus
• Notary license a plus
• Proficiency in handling multiple tasks and priorities
• Ability to work in a fast paced, deadline-oriented environment
• Ability to work with minimal supervision
• Ability to work cooperatively with a variety of personality types
• Excellent written and verbal communication skills
• Computer literate with proficiency in Outlook, Word, Excel, and PowerPoint
• Ability to perform the essential functions of the job and be a team player with a strong work ethic

Base Salary: The expected base salary range for this position is between $70,000 to $78,000 per year, depending on experience and skillset. Base Salary is paid bi-weekly, every other Friday. Additionally, this position is eligible for an annual bonus based on divisional and individual performance.

Benefits: In addition to competitive medical, dental and vision coverage, New Home Co. provides comprehensive benefits to eligible team members and their dependents, generous paid time off policies, like vacation, holidays, sick leave, jury duty, and bereavement; paid disability, parental and military leave; company-sponsored and voluntary term life, AD&D, and short- and long-term disability insurances; a 401(k) retirement plan with bi-weekly employer matching of 50% up to the first 8% of team member contributions; as well as a wellness incentive program.

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Similarly, the work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements

Requires the ability to bend, climb, lift 1-15 pounds, reach, see, stand, sit, hear, type and talk. This job is located in a standard office environment.  Noise levels are typically low to moderate.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. New Home Co. retains the discretion to add or change job duties at any time.